Job description
Administrative Assistant: Performs a variety of administrative functions related to Personnel, Travel and Procurement.

1.Personnel

• Maintains all personnel files including attendance records,
  Processes all insurance claims (Van Breda, MIP, AIU),
• Summarizes the qualifications of applicants for general service posts at UNU/IIST and participates in the interviews of selected candidates,
• Drafts terms and conditions of appointment of UNU/IIST personnel other than UN officials based on oral instructions from the Administrative & Programme Services Officer,
• Applies for visas and looks for accommodation for visitors, consultants and fellows arriving in Macau on UNU/IIST business.

2.Travel

• Makes travel arrangements for UNU/IIST's personnel, fellows and visitors through a local travel agency or through UNU Headquarters,
• Estimates travel cost and drafts PT8s according to proposed travel plans for the signature of the supervisor,
  

3.Procurement

• Drafts invitations of quotations for the procurement of all items for the Institute other than Library items,
• Screens quotations submitted by the suppliers and recommends procurement decisions to be made by the Director,
• Maintains a procurement file for UNU/IIST.

Contact details

Sandy Lee
UNU/IIST
P.O. Box 3058
Macau

Tel: +853 712930
Fax: +853 712940
E-mail: sandy@iist.unu.edu